MAINE CONSOLIDATED SCHOOL DISTRICT # 10 P.O. Box 50010 Parks, Arizona 86018 (928-635-2115)
Pursuant to Arizona Revised Statutes, A.R.S. 38-4311.02 and A.R.S. 15-321, notice is hereby given to the members of the Maine Consolidated School District Governing Board, and to the General Public, that the Governing Board will hold a regular meeting open to the public in the Board Room at Maine School, Parks, Arizona. The Board reserves the right to change the order of items on the agenda, with the exception of any public hearing. If any person with a disability needs any type of accommodation, please notify the Maine Consolidated School District Office at the above listed phone number at least 8 hours prior to the scheduled time.
Maine Consolidated School District is dedicated to achieving educational excellence for all. Through high expectations, the development of lifelong learning habits, promoting active parental involvement, and quality professional development; we enable our students to embrace the change, growth, and opportunities for achievement in the diverse world of their future, and thereby become productive and successful citizens.
Governing Board Retreat
Music Room
July 31, 2021 @ 9AM-12PM
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- Call to order
- Information and discussion items:
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- a. Governing Board Members
- b. Governing Board Evaluation
- c. Mitigation strategies for SY 2021-2022
- Requests for future agenda items
- Adjournment
Dated and posted this 27th day of July 2021
Maine Consolidated School District #10
Governing Board Retreat July 31, 2021
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Board Members in Attendance: Scott McClung, Brienne McDowell, Raena Woods, and Katie Cloud.
Board Members not in Attendance: Kirsten Ironside
Minutes by: Kayla Besler
Start Time: 9:02
- Call to Order
- a. Scott McClung asks for the agenda to be adopted, Brienne McDowell makes the motion and Reana Woods seconds it. 4-0 motion carries.
- b. Scott McClung explains that the whole idea of this retreat was to make a connection and get to know Justin Roberson and for the new board member and the old board members to also make a connection.
- c. Scott McClung discusses what Justin Roberson would prefer to be called by board, staff, and students. It ended with the discussion that it might be easiest for students to call him Dr. J.
- Information and discussion items (No Actions taken)
- a. Governing Board Members
- i. Scott McClung asks members to introduce themselves, tell about themselves: Kayla Besler, Brienne McDowell, Katie Cloud (asks to be addressed as Katie and not Kaitlin), Reana Woods, and then Justin Roberson.
- ii. Scott McClung mentions that in total, the board has ten students that attend MCSD—that this is a large percentage in such a small school.
- iii. Scott McClung and Katie Cloud talk that once you “raise your hand to oath” you become a very public eye. They discuss that there are board members who are being harassed outside of public board meetings.
- iv. Justin Roberson asks that we switch around the room so that there is a clearer view of board members and to add nametags for the board members. Justin Roberson also suggests setting a time limit for call to the public. Katie Cloud suggests that we hold back on adding a time limit so that we make sure that all public voices are being heard. Brienne McDowell suggests 5-8 minutes instead of the 3-5 minutes you see at traditional board meetings. The board all seems to agree this 5-8 minute limit is a good limit, but Katie Cloud does say again that she does not want the public to feel like they are silenced with a time limit. Brienne McDowell says that on a Fire Department board, they added a public comment time to both the beginning and the end of the agenda. They discussed that these end of meeting comments will be limited to two minutes. Brienne McDowell says that there is a paper in our board policy that can be posted for the public to get a better understanding on how a call to the public works.
- v. Brienne McDowell states that board members should start stating that if a parent comes to a board member with a teacher-issue, that parent should be directed to talk to the teacher, then the Principal/Superintendent and then if their issue has not been resolved, they can come to a board meeting to discuss with issue.
- vi. Justin Roberson says that he is working on finding a vendor to take over our school website and social media. He states that he has done due diligence and that the board members should be looking out for that to come out on a future board agenda.
- vii. Reana Woods asks that maybe Preschool Registration should be added to the website. That many parents have come to her this summer, Brienne McDowell stated that parents have come to her as well, that they are wanting to hear back from Preschool. Katie Cloud states that with a discussion she had with Tangie Rodriguz, the state takes their time getting back to her on how much funding she will have, and how many students the state will allow her to have in Preschool.
- viii. Break at 10:04
- ix. Back at 10:18
- b. Governing Board Evaluations
- i. Scott McClung talks of how today’s meeting is to help relationships between board members and to get to know each other. He also talks of how it is much easier as a parent to speak to other parent/board members when there is a full board. He believes that to better themselves as a board, it is through improved relationships. Scott McClung asks the board if they are interested in holding another retreat in January. Scott McClung asked for the agenda to contain two topics; board evaluations and Principal/Superintendent evaluations.
- c. Mitigation strategies for SY 2021-2022
- i. Draft for Reopening of MCSD
- 1. Justin Roberson talks of how mitigations seem to be going back to how things were two years ago. He talks of how he can bring numbers updates to the board. The board and Justin Roberson discuss who should have mitigation authority such as visitors on campus, and temperature checks. Scott McClung asks for the board’s thoughts. Scott McClung states that he believes these should be put on Justin Roberson, but to update the board. Brienne McDowell suggests adjusting the draft to add Reana Woods’ suggestion of stating the Arizona mandates of what the board does and does not have control of. The board took out masking and social distancing mandates from draft.
- ii. Coconino County Weekly Update
- 1. Justin Roberson brings up an offer from the county; county is offering Covid testing for students with parental permission. The board is deciding to forgo this proposal at this time. Katie Cloud apologizes to come off topic, but she wanted to thank Roberson for coordinating an Open House event and for asking teachers to send out supply lists before school starts. She stated, and Brienne McDowell agreed, that multiple parents have communicated their desire for these actions to take place. Brienne McDowell asks Justin Roberson if he could look into outside/county services when a school since schools cannot mandate masks. She asks if they are going to be offering services in-person or online. Brienne also asks Justin Roberson if he can research if Parks, Williams, and Ashfork school districts could somehow work closer together to get services, since some small districts have a harder time getting services.
- Requests for future agenda items:
- a. Second reading of the new bus policy
- Adjournment
- a. Katie Cloud makes the motion to adjourn and Reana Woods seconds it. Motion carries 4-0
Secretary notes: Scott McClung asks to locate “block” agenda items for the year.
